How to arrange public transport expenses for work in Belgium

If you live in Belgium and rely on public transport to commute to work, there are two possible ways to simplify your travel expense reimbursement. Whether your commute involves trains, trams, buses, or the metro, we’ve got you covered with two simple methods:

1. Using the NMBS Third-Party Payer System (for Train Commuters)

If your daily route to work includes taking the train, you can benefit from the NMBS (Belgian National Railway Company) third-party payer system. This system allows the company to cover the costs of your train pass, making the process smoother.

Here’s how you can apply:

• Visit the NMBS website.
• Complete the application process to take advantage of this third-party payer system.
• Once approved, your train pass will be funded directly, saving you the hassle of upfront payments and reimbursements.

2. Season tickets for tram/bus/metro users

If your commute is limited to public transportation options like the tram, bus, or metro, we recommend purchasing a season ticket. This ensures you have unlimited access to your chosen mode of transport for a set period without having to worry about daily payments.

How to claim reimbursement:

• Purchase a season ticket for your preferred duration.
• Submit your ticket receipt to the HR department.
• You’ll receive reimbursement for the total amount as per company policy.

Conclusion

We strive to ensure commuting is as stress-free and affordable as possible for all our employees. Whether you take the train or stick to local transport, these options will help simplify the process of managing your transport expenses.